Applying for a passport in-person

Due to increased demand, please allow a minimum of 6 weeks to receive your new passport after successful lodgement.

You will need to complete all of the steps on this page and bring your original documents with you to your appointment.

Please see below for bookings at our Embassy Outreach Visits to Norway or Iceland.

1. Complete the application form online

When you create your passports account, you will be directed automatically to the correct form.

2. Print, sign and date your form

Print the application on plain white A4 paper in black ink only. You may need to adjust your print settings so that the top/bottom of the pages are not cut off. Applications must be less than six months old.
Sign all sections using a black pen only, within the white signature box. Ensure your signature(s) have been witness where applicable. Passport staff cannot witness signatures.

3. Supporting documents

You must bring the original supporting documents with you to your appointment, along with your completed application form.

For an adult PC7 application, you will need:

Your completed application form
At least two passport photos (see below)
Please note: Adult PC7 applications can be lodged, with a payment authorisation form, by mail.

For an adult PC8 application, you will need:

Your completed application form
At least two passport photos (see below)
Your original full birth certificate
Original evidence that you’re an Australian citizen
At least two forms of identity documents that combine to show your photo, signature, and current residential address
Documents that prove any change of name or change of gender.

For a child PC8 application, you will need:

Your completed application form
At least two passport photos (see below)
The child’s original full birth certificate
Original evidence that your child is an Australian citizen
Documents that prove any change of name
Any court orders and additional passport forms we require to establish who has parental responsibility for the child
Child applications must have consent from all parent(s)/guardian(s)
For the parent(s) or those with parental responsibility lodging the application, identity documents that together show their photo, signature and current residential address
Children aged 16 or 17 years must also bring at least two forms of identity documents that together show their photo, signature and current residential address. The child must attend the in-person appointment with their lodging parent/guardian.
Please note: applications to renew a passport for children aged 15 years or younger can be lodged, with a payment authorisation form, by mail.

For an emergency passport application, you will need:

At least two passport photos (see below)
Your completed application form
Your current Australian passport (if not lost/stolen) and at least two forms of identity documents that combine to show your photo, signature, and current residential address
Evidence of the urgent nature of your request, such as flight tickets
Police report (if applicable)
Completed B11 form explaining the urgent nature of your travel.

Conditions:

Emergency passports are only valid for up to 12 months and don’t have a chip, so some countries do not accept them. Check the visa requirements of all countries you plan to enter or transit.
Please keep in mind that it takes up to 48 hours to issue you an emergency passport.
You can apply for a full-validity passport at the same time as you apply for an emergency passport. The full validity passport would arrive in around 6 weeks.

4. Photos and Guarantor

Two Australian standard passport photos, less than six months old, with your full name written on the back of one photo with a black pen. The photos must meet our photo guidelines. Please do not attach the photos to the form as this may damage them.
- Please note: It is helpful if you can provide four photos, in case one or both photos are rejected for minor scratches, dust or other blemishes when scanned. We will return any unused photos to you with your new passport.
A guarantor must sign the application and endorse the back of one photo for all new (PC8) applications. The guarantor cannot be related to the applicant.

Learn more

5. Book an appointment

The following applications must be lodged in person at the Australian Embassy in Copenhagen or at an Embassy Outreach Visit to Norway or Iceland:

Applying for your first Australian passport
Applying for your first adult passport
If your name and/or gender have changed
Applying for an emergency passport.

Renewal applications can be lodged in person if preferred, or sent to us with a payment authorisation form by mail.

For all child applications, at least one parent/guardian must lodge the application in person. The lodging parent does not have to be Australian.

Children aged 16 and 17 years must attend the in-person appointment with their lodging parent/guardian. Children aged 15 years or younger are not required to attend the appointment.

Book an Appointment

6. Processing time

Due to increased demand, passports are currently taking a minimum of 6 weeks to arrive at the Embassy from successful lodgement. Incomplete applications will cause delays. You should factor these timeframes into your travel plans.

Please keep in mind that it takes up to 48 hours to issue you an emergency passport.

While your application is being processed, your previous passport remains valid until its expiry date. It will be automatically cancelled when you collect your new passport (or 30 days after we have posted it to you).

7. Passport and postage fees

Payment for the fees will be taken during your appointment (we accept credit cards, debit cards and Mobilepay). Click here to check passport processing fees. If you would like us to post your new passport to you, a postage fee applies.

Outreach Visit - Iceland

The Embassy's last outreach visit to Iceland was in March 2024.

We will announce future outreach visits here and on the Embassy's Facebook page. We can also notify you of future visits and other Embassy events via our "Vegemite list" - please email [email protected] with your name and which country you would like to be notified about (Denmark, Norway or Iceland).

Outreach Visit - Norway

The next outreach visit to Norway will be:

STAVANGER: Wednesday, 9 October 2024

OSLO: Thursday and Friday, 10-11 October 2024

Embassy staff will provide in-person passport interviews and limited notarial services, by appointment only. For information on which documents you need to bring with you and to book an appointment, please visit: In-person applications (PC7 and PC8) (embassy.gov.au)

To book an appointment, you will need to complete all of the steps on this page and then book a time here:

Stavanger - https://bookings.setmore.com/scheduleappointment/red52c6c00580807abd17d5ae0412d69da11f77a7-d.

Please bring all of your original supporting documents and black and white copies of each.

Oslo - https://australianembassyoutreachoslo.setmore.com/australian-embassy---outreach---oslo

Please bring your original documentation with you to your outreach appointment.

Page updated: 22 August 2024

In-person applications (PC7 and PC8)