Australian Embassy
Denmark
Norway, Iceland

In-person Appointments

Documents required for in-person appointments

 

Renewing a passport (Form PC7)

 

Use this form if:

  • Your last passport was issued after 1 January 2006 with 10 years validity
  • Your last passport was issued after you turned 16
  • You are not changing name or gender in the passport
  • Your last passport has not been reported lost/stolen or been severely damaged.

 

Documents you need to include:

  1. Download and complete PC7 application form using black pen

  • Check your residential address is correct
  • Entire signature must be INSIDE the white box (check sample photo below)
  • Check the expiration date of the form, make sure the form is valid
  • The form must be printed correctly, without any cut-off sections.

 

  1. Provide two passport size photographs of yourself

  • Please print your full name in block letters on the back of one photograph.
  • Please refer to the Australian Passport Office's strict photo guidelines.
  • It is helpful if you can provide four photos, in case one or both photos are rejected for minor scratches, dust or other blemishes when scanned. We will return any unused photos to you with your new passport.

 

  1. Provide your most recent Australian passport

  • This passport will be cancelled and returned to you.
  • If you need to travel while your new passport is being processed, you can ask to hold onto your old passport. However, you must surrender your old passport for cancellation before we give your new passport to you.

 

Book an appointment with Australian Embassy Copenhagen using SetMorein Copenhagen, Denmark

 

Applying for a new adult passport (Form PC8)

 

Use this form if:

  • Your last passport was a child's passport, issued before your 16th birthday
  • Your last Australian passport has been severely damaged or reported lost/stolen
  • You are changing your name/gender (Check Change of Name information - if you are changing your name, you must provide English language Change of Name documentation. Which documents you need depends on where you were born)
  • You are applying for/have been issued with a concurrent passport
  • Your last passport was issued before 1 January 2006.

 

Documents you need to include:

  1. Download and complete the PC8 application using a black pen.

  • Check all your personal details are correct
  • Have Guarantor complete and sign guarantor page (if applicable) and check if your Guarantor is acceptable (view our guidelines below)
  • Ensure your entire signature is INSIDE the white box (check sample photo below)
  • Check the expiration date of the form, make sure the form is valid
  • The form must be printed correctly, without any cut-off sections.
     
  1. Provide two passport size photographs of yourself

  • If applicable, one photograph should be endorsed and signed on the back by the person who completes the “Guarantor Declaration” at section 11 of the application form (PC8) (check “Who can be my guarantor?” guidance section below)
  • “This is a true photo of [applicant’s full name in block letters]” must be written on the back of the photograph
  • Please use a black ballpoint pen, as this ensures that the application scans properly
  • The photographs must be less than 6 months old
  • It is helpful if you can provide four photos, in case one or both photos are rejected for minor scratches, dust or other blemishes when scanned. We will return any unused photos to you with your new passport.
  • Please refer to the Australian Passport Office's strict photo guidelines.

 

  1. Provide proof of your Australian citizenship

  • Your original Australian birth certificate. Please note that we do not accept birth extracts, commemorative certificates, photocopies (including certified copies) or faxed copies.
  • If you currently do not have your original Australian birth certificate, please contact the Australian Registrar of Births, Deaths and Marriages (RBDM) in your home state to apply for a new document.
  • Your original Australian citizenship certificate. This includes Extracts from the Register of Australian Citizenship by Descent, issued to Australian citizens born overseas. If you currently do not have your original citizenship certificate, please contact the Department of Home Affairs.
  • If you are born outside of Australia provide your valid non-Australian passport or original birth certificate in English. For Denmark, you can request it here; for Norway, you can request it here; for Iceland, you can request it here.

 

  1. Provide your most recent Australian passport (if in your possession)

  • The passport will be cancelled and returned to you.
  • If you need to travel while your new passport is being processed, you can ask to hold onto your old passport. However, you must surrender your old passport for cancellation before we give your new passport to you.

 

  1. Provide original documents to prove your identity

  • Proof of current name (credit card, health card etc.)
  • Photo identification with signature (current driver’s licence, foreign passport, Australian or foreign residency ID card etc.)
  • Proof of current address (bank statement, utility bill, etc.)
  • Foreign language documents should be translated in English.

 

  1. Provide original documents of any name changes

  • If you change your surname by marriage or revert to a previous surname because of divorce or death of a spouse, you may apply for gratis (free) replacement of a passport that was current at the time of the event. The replacement passport will be issued in your new surname and will have the same expiry date as the current passport. To qualify for a gratis replacement, your current passport must have more than two year’s validity.
  • If you were born in Australia, or normally reside in Australia, please provide an original name change certificate, revised birth certificate or Australian marriage certificate issued by the Registrar of Births, Deaths and Marriages (RBDM) in your home state to support your name change.
  • If you were born overseas and normally reside overseas, please provide an original name change certificate or revised birth certificate in English or accompanied by an official translation.
  • If you married overseas, please provide the original marriage certificate in English, or accompanied by an official translation. Marriage certificates issued by marriage celebrants or religious leaders are not acceptable to support a name change.
  • Non-Australian name change certificates and non-Australian marriage certificates must be issued by the local equivalent of the Australian RBDM and legalised by a notary public.

Find the Notary Public in your region:

 

  1. If replacing a lost, stolen, or damaged passport, include completed B11 General Declaration form with a clear statement explaining how, when and where the incident occurred.

 

Book an appointment with Australian Embassy Copenhagen using SetMore in Copenhagen, Denmark

 

How do I apply for a passport for my child? 

Applicants under the age of 18 must always apply using the Overseas Passport Application Form (PC8). For child(ren) under 16 at least one parent or guardian must attend an interview, but the child(ren) do not have to attend. For child(ren) that are 16/17 years of age, both parent and child must attend the interview.  Both parents must consent to the passport being issued and a Guarantor must endorse a photograph of the child and complete section 11 of the application form.

Parental consent: Both parents must have their consent witnessed by a person who is not related to the child, nor the parents, by birth, marriage, or de facto relationship. The witness must be contactable but does not have to be the same as the guarantor. It can be a friend, neighbour, or colleague. The consent page can be emailed as PDF if the non-lodging parent is overseas. If there has been a name change, we require a certified copy of the non-lodging parent’s ID to support their consent. Read more about parental consent here.

 

Documents you need to include:

  1. Download and complete the PC8 application using a black pen.

  • Check all personal details are correct
  • Have Guarantor complete and sign guarantor page (if applicable) and check if your guarantor is acceptable (view our guidelines below)
  • Ensure child's entire signature is INSIDE the white box if a child is over the age of 10 (check sample photo below). Children under the age of 10 do not need to sign.
  • Check the expiration date of the form, make sure the form is valid
  • The form must be printed correctly, without any cut-off sections.

 

  1. Provide two passport size photographs of a child

  • If applicable, one photograph should be endorsed and signed on the back by the person who completes the “Guarantor Declaration” at section 11 of the application form (PC8) (check “Who can be my guarantor?” guidance section below)
  • “This is a true photo of [applicant’s full name in block letters]” must be written on the back of the photograph.
  • Please use a black ballpoint pen, as this ensures that the application scans properly
  • The photographs must be less than 6 months old
  • It is helpful if you can provide four photos, in case one or both photos are rejected for minor scratches, dust or other blemishes when scanned. We will return any unused photos to you with your new passport.
  • Please refer to the Australian Passport Office's strict photo guidelines.

 

  1. Provide proof of child’s Australian citizenship

  • Child’s original Australian birth certificate showing parent’s names. Please note that we do not accept birth extracts, commemorative certificates, photocopies (including certified copies) or faxed copies.
  • If a child doesn’t currently have an original Australian birth certificate, please contact the Australian Registrar of Births, Deaths and Marriages (RBDM) in your home state to apply for a new document.
  • Child’s original Australian citizenship certificate. This includes Extracts from the Register of Australian Citizenship by Descent, issued to Australian citizens born overseas. If you currently do not have your original citizenship certificate, please contact the Department of Home Affairs.
  • If a child is born outside of Australia provide their valid non-Australian passport or original birth certificate in English. For Denmark, you can request it here; for Norway, you can request it here; for Iceland, you can request it here.

 

  1. Provide child’s most recent Australian passport (if in your possession)

  • The passport will be cancelled and returned to you.
  • If you need to travel while your new passport is being processed, you can ask to hold onto your old passport. However, you must surrender your old passport for cancellation before we give your new passport to you.

 

  1. Provide original documents to prove parents’ identity

  • Proof of parent’s current names (credit card, health card etc.)
  • Lodging parents photo identification (current driver’s licence, foreign passport, Australian or foreign residency ID card etc.)
  • Lodging parent’s proof of current address (utility bill or Danish Yellow card)
  • Parent’s names change document (if applicable)
  • Foreign language documents should be translated into English.

 

  1. If replacing a lost, stolen or damaged passport, include completed B11 General Declaration form with a clear statement explaining how, when and where the incident occurred.

 

Book an appointment with Australian Embassy Copenhagen using SetMorein Copenhagen, Denmark

 

Who can be my Guarantor? 

If you are lodging an Overseas Passport Application Form (PC8), you may need a Guarantor to verify your identity. The Guarantor must fill in section 11 on the application form and endorse the back on one photograph by writing "This is a true photo of (applicants full name in block letters)” and sign it.

To qualify as a guarantor the person must:

  • Not be related to the applicant by birth or marriage, and
  • Be 18 years of age or over, and
  • Not be in a de facto relationship with the applicant (this includes same sex relationship), nor live at the same address, and
  • Have known the applicant for at least 12 months, or since birth for a child applicant who is under 1 years of age.

In addition, the guarantor must be either

  • An Australian citizen and holder of a current Australian passport with at least two years validity, or
  • A foreign national currently working in one of the occupational categories listed below:

Accountants
Bailiffs
Barristers, Solicitors and Patent Attorneys
Bank Managers
except managers of bank travel centres
Chartered Professional Engineers
Clerk of Courts
Clerk of Petty Sessions
Dentists
Teachers
Judges
Marriage Celebrants
Members currently serving in the regular Australian Defence Force with at least five years continuous service
Members of the Chartered Institute of Company Secretaries in Australia
Pharmacists
Police Officers with at least 5 years continuous service
Public Servants who have been employed continuously for at least 5 years by their current employer
Registered Medical Practitioners
Registered Nurses
Registered Veterinary Surgeons
Stipendiary Magistrates
Teachers

What if there are no guarantors in my country?

  • If you have not spent more than 12 months in your country of residence or you do not know anyone who fit the Guarantor categories, you can get someone from another country to act as your guarantor.
  • The categories still must be met, but they can complete the Guarantor requirements via email.
  • To have your Guarantor endorse a photo of you, please attach a passport photo on page 5 of the PC8 application form (where it says photo face up) and scan this as PDF.
  • Scan the page with the photo and email it to your Guarantor along with the Guarantor page (page 3 of the application, section 11).
  • Your Guarantor must print out the Guarantor page and complete it by hand with BLACK pen.
  • They must also print out the page with your photo attached and write the following in the box to the right of the photo: “This is a true photo of [applicant’s full name in block letters]” followed by the Guarantor’s signature.
  • Your Guarantor can then scan the documents and email them back to you, and you email them to [email protected] or bring them with you to your appointment.

 

Passport Form Instructions

 

  • Please sign your name in black pen INSIDE the white box marked ‘1’
  • If any part of your signature is outside the white box, please sign again in the second box marked ‘2’
  • Applications with the signature outside the box, or where the white box is not visible, will not be accepted.

 

Updated on 4 April 2022