Australian Embassy
Denmark
Norway, Iceland

Passport information

Passport information

Announcements
From 1 January 2016, child applicants aged 16 or 17 will be issued with a 10-year passport instead of the five-year passport currently issued to children under 18.  From 1 January 2016, collection of lost/stolen fees will cease and instead new validity rules will be applied in the granting of subsequent full validity passports. See the section below on Changes to Passport Applications for further information.

 

 

Adult renewal

You can use the 1-page renewal form in the following circumstances:

  • Your last passport was issued with more than 2 years validity and has not been expired for more than 3 years
  • Your last passport was issued to you after you turned 16
  • You are not changing name or gender in the passport
  • Your last passport has not been reported lost/Stolen or been severely damaged.
  • You do not have a concurrent passport

Application form: https://ppol.passports.gov.au/Web/Forms/Passport/Renew/RenewPassport_0.aspx

To obtain the application form, you need to type in your passport number, and answer the questions online. This will generate a PDF file application form, which you must print out, and complete by hand in black ink.

Documents to bring to the interview:
 - Completed application form in black ink
 - Your most recently issued Australian passport
 - 2 colour passport photos with your name written clearly on the back by yourself.

Please make sure that the photos match the Australian photo requirements as they are different from the local ones.
 

New Adult passport

You must submit a 5-page passport application in the following circumstances:

  • Your last passport was a child's passport, issued before your 16th birthday
  • Your last Australian passport has been severely damaged or reported lost/stolen (see above)
  • You are changing your name/gender
  • You are applying for/have been issued with a concurrent passport
  • Your last passport was issued with less than 2 years validity or has been expired for more than 3 years

Application form: https://ppol.passports.gov.au/Web/Forms/Passport/Overseas/OverseasPassport_0.aspx

Are you changing your name?

To obtain the application form, you must answer a number of questions online. If you do not have the information available, do not tick the box. This will generate a PDF-file application form which you must print out. You can add information by hand after you have printed out the application form. Just use a black, rich pen.

To apply for your Australian passport, we need to see the original documents as listed below. You must also have a Referee endorse the back of your photograph with the words “This is a true photo of [applicant’s full name]”, followed by their signature.

Documents to bring to the interview:
- Completed 5-page application form, complete with the signed Referee page.
-  Original Australian Birth certificate if born in Australia, OR
Original Australian citizenship certificate if born outside of Australia AND valid non-Australian passport or original birth certificate in English.
More information on proving Evidence of Australian citizenship.
- Most recently Australian Passport (if lost/damaged/stolen, complete a B11 General Declaration, detailing what happened)
- Proof of ID
- 2 Colour photographs, one endorsed by the Referee.

Please note that if you are changing your name, you will need to provide Change of Name documentation in English. The type of documentation depends where you are born. Please review the information for Change of Name.
 

Child passport (0-15 years of age)

Either responsible parent has to attend an interview, but the child(ren) do not have to attend. Both parents must consent to the passport being issued and a Referee must endorse a photograph of the child and complete section 11 of the application form.

Application form: https://ppol.passports.gov.au/Web/Forms/Passport/Overseas/OverseasPassport_0.aspx

To obtain the application form, you must answer a number of questions online. If you do not have the information available, do not tick the box. This will generate a PDF-file application form which you must print out. You can add information by hand after you have printed out the application form. Just use a black, rich pen.

Both parents must have their consent witnessed by a person, who is not related to the child, nor the parents, by birth, marriage or de facto relationship. The witness must be contactable, but does not have to be the same as the Refeee. It can be a friend, neighbour or colleague.

Documents to submit at the interview:
- Completed 5-page application form, complete with both parent's witnessed signatures, proving consent and complete Referee page.
- Original Australian Birth Certificate if born in Australia OR
Original Australian Citizenship Certificate AND original non-Australian birth Certificate in English if born outside of Australia
More information on proving Evidence of Australian citizenship.
- Most recently Australian Passport of your child (if one has been issued, and even if expired)
- Proof of current name and signature of lodging parent – preferably both parents (passports)
- 2 Colour photographs, one endorsed by the Referee. Please make sure that the photos match the photo guidelines as attached.

Parental name change?
If the parent's names have changed, you must submit evidence of the name change in English. If the Name Change pertain to the parents, not the child applicant, the name change documents do not have to be affixed an Apostille.

Birth certificates in English
Denmark, Norway and Iceland issue international birth certificates so you should not need to have them translated.

Denmark - visit www.sogn.dk to find your local church office and request an international version of the relevant birth certificate free of charge. You can collect your certificate in person during their opening hours. The Birth Certificate will record any subequent name changes since birth and with an apostille can be used as an Amended Birth Certificate for passport purposes.

Norway - The Tax Office in Norway issue international birth certificates - you can apply for one online.

Iceland - The Registries in Iceland will issue your birth certificate: http://www.mcc.is/english/eng-administration/registers-iceland/

 

Child passport (16-17 years of age)

Both a responsible parent and the child applicant must attend the interview. The child will receive a 10-year passport and will be able to renew the child passport using a 1-page form when it expires. Both parents must still consent to the passport being issued and a Referee must endorse a photograph and complete section 11 of the application form.

Application form:  https://ppol.passports.gov.au/Web/Forms/Passport/Overseas/OverseasPassport_0.aspx

To obtain the application form, you must answer a number of questions online. If you do not have the information available, do not tick the box. This will generate a PDF-file application form which you must print out. You can add information by hand after you have printed out the application form. Just use a black, rich pen.

Both parents must have their consent witnessed by a person, who is not related to the child, nor the parents, by birth, marriage or de facto relationship. The witness must be contactable, but does not have to be the same as the Refeee. It can be a friend, neighbour or colleague.

Documents to submit at the interview:
- Completed 5-page application form, complete with both parent's witnessed signatures, proving consent and complete Referee page.
- Original Australian Birth Certificate if born in Australia OR
Original Australian Citizenship Certificate AND original non-Australian birth Certificate in English if born outside of Australia
- Most recently Australian Passport of your child (if one has been issued, and even if expired)
- Proof of current name and signature of lodging parent – preferably both parents (passports)
- 2 Colour photographs, one endorsed by the Referee. Please make sure that the photos match the photo guidelines as attached.

Parental name change?
If the parent's names have changed, you must submit evidence of the name change in English. If the Name Change pertain to the parents, not the child applicant, the name change documents do not have to be affixed an Apostille.

 

Emergency Passport information

If you have an urgent need to travel and cannot wait to receive a full validity passport, or are replacing a lost or stolen passport, or are unable to provide all documents necessary for a standard passport, we may be able to issue a limited validity passport to enable you to travel. 
You can apply for an Emergency Passport in conjunction with a full validity passport application, or separately. You are not required to present Evidence of Citizenship nor have a Referee endorse your photograph.

The Emergency Passport does not have a chip, has four visa pages and is valid for seven months. As it does not contain an electronic chip, an emergency passport may not be eligible for use in connection with visa waiver programs offered by some countries (e.g. USA).
Emergency passports for children must  include full parental consent and a birth certificate in English.


Application form: https://ppol.passports.gov.au/Web/Forms/Passport/Overseas/OverseasPassport_0.aspx

To obtain the application form, you must answer a number of questions online. If you do not have the information available, do not tick the box. After the answers have been answered, it generates a PDF-file application form which you must print out. You can add information by hand after you have printed out the application form. Just use a black, rich pen.

If you do not have a printer, please note down the PIN you were provided at the beginning of the process, and I can print out the application at the Embassy. You can always add details by hand at the interview, as long as you use a rich, black ink pen.

Documents to be submitted at the interview
B11 General Declaration - stating how the previous passport was lost and why you need an emergency passport.
- Passport photos that match Australian requirements
- As much ID as possible
- Travel itinirary - if you have one

 

Referee categories

The Referee must be EITHER an adult Australian valid passport holder OR a non-Australian working in one of the approved job categories listed below. They must be contactable during business hours and must:

  • have known the applicant for at least 12 months, or since birth (in case of children less than 1 year)
  • not be related to the applicant by birth, de facto relationship or marriage
  • not be living at the same address as the applicant nor reside with a child applicant’s parents.

List of approved referee job occupations

  • Accountants – who are chartered or registered accountants with the National Accounting body.
  • Bank Managers - other than Managers of Bank Travel Centres.
  • Barristers, Solicitors, Patent Attorneys
  • Chartered Professional Engineers
  • Defence Force Personnel - members currently serving in the National Defence Force with at least five years continuous service.
  • Dentists
  • Judges, Court clerks and Clerk of petty sessions
  • Marriage Celebrants
  • Police Officers with at least 5 years of continuous service
  • Public Servants- current full-time employees, who have been employed continuously for at least five years by their current employer.
  • Elected officials in Danish government or communal offices
  • Medical Doctors
  • Teachers - full time, who have been teaching for more than five years at schools or tertiary institutions or stipendiary magistrates.
  • Registered Veterinary Surgeons
  • Registered Nurses

 

Identity documents

If you are aged 18 or over, or you are under 18 and have been married, you will need to provide original documents from one of the following three combinations of documents.

  1. 1xA category + 1xB category
  2. 2xB category
  3. 3xC category

Category A

  • Valid driving licence
  • Proof of Age card issued by an Australian State or Territory
  • Photo Card issued by an Australian State or Territory
  • ImmiCards
  • Non-Australian residency identity card

Category B

  • Australian passport issued on or after 1/1/2000 with more than 2 years validity and not expired for more than 10 years
  • Valid Non-Australian passport
  • Medicare card / Government Health Card / Social Security card
  • Centrelink card
  • Australian Department of Veterans' Affairs card or local equivalent
  • Credit card or bank account card

Category C

  • Motor vehicle registration or insurance papers
  • Property rates notice
  • Property lease agreement
  • Home insurance papers
  • Utilities bills (e.g. telephone, electricity or gas)
  • Bank or credit card statements showing your residential address

 

Original documents are in Australia / other country

If you are required to present original documents at the interview (e.g. birth certificate, change of name certificate etc.) you do not necessarily have to have someone send the original documents in the mail to you.

In Australia: Have someone present the originals at Australia Post or State Passport office
If a family member or friend has access to the required document, that person can bring the original document(s) to an Australia Post or Australian State Passport office and show the documents to a passport officer there.

Find your Australian Passport Office
Find your nearest Australia Postal Outlet (tick the box for Passport services)
Please advise the passport officer that an application is being lodged in Copenhagen.

A passport officer will sight the original document(s), take a photocopy and certify it. The passport officer must then forward the certified document(s) by email or fax to the nearest State Passport Office, who will forward it to the Embassy here in Copenhagen.
In some cases, the Australia Post outlet may forward it directly to the Embassy here in Copenhagen.
Under no circumstances should the certified copies be given back to a client’s family/friend – they should only get the originals back.

This is to avoid any tampering with the certified copy after a Passport officer has endorsed it.
If there are any issues with lodging the documents, please ring 131 232 in Australia to seek assistance from the Australian Passport Service.

Please note that it usually takes 2 business days for these documents to pass through the system.

Overseas: Visit the nearest Embassy/High Commission/consulate to present the document(s)
You should contact the Embassy/High Commission/Consulate to make an appointment to present the relevant original documents to a Passport officer. The passport officer will then forward the documents to the Embassy in Copenhagen.

http://dfat.gov.au/about-us/our-locations/missions/Pages/our-embassies-and-consulates-overseas.aspx

 

Translations and Apostille information

If you have changed your name, you must present Name Change documents in English. If the original documents cannot be presented in English, they must be translated by a Post approved translation service. If the name change pertains to the applicant, the Name Change must be affixed an Apostille.

Denmark
Translators:
http://translatorforeningen.dk/
http://www.dtfb.dk/
Apostilles: http://um.dk/en/travel-and-residence/legalisation/

Norway
Translators: http://www.translatorportalen.com/
Apostilles: https://www.regjeringen.no/en/dokumenter/legalisation-mfa/id752911/

Iceland
Apostilles:  https://www.mfa.is/consularservice/

Passport interview times

Passport services are provided by appointment at the following times:

Monday:     14:00 - 16:00
Tuesday:    09:00 - 11:00
Thursday:  14:00 - 16:00

Book an appointment with Australian Embassy Copenhagen using SetMore

You should allow up to three weeks to get a new passport, from application to delivery.
If you are unable to use the booking system, or if you require an urgent passport appointment, you can contact the Embassy directly.


     

Changes to Passport Applications

Mandatory interview requirement from 1 July 2015
 All passport applicants must attend an interview at the Australian Embassy. Mailed in applications are no longer accepted.  A responsible parent may attend an interview on behalf of their child.  All passport applications lodged overseas will incur an overseas surcharge fee of A$100 for adult applications and A$50 for child applications. The fee will not apply to emergency passport applications.  

Changes to Passport Applications as of 1 January 2016

Passports for child applicants aged 16 or 17

From 1 January 2016, child applicants aged 16 or 17 will be issued with a 10-year passport instead of the five-year passport currently issued to children under 18.

Applications will still require parental consent, and they must be lodged in person by the applicant and one parent. The application fee will be the same as that for adult passports, reflecting the longer validity of the passport to be issued. For more information about child passport applications, please check the Australian Passport Office website.

Changes to lost / stolen fees and validity rules

From 1 January 2016, collection of lost/stolen fees will cease and instead new validity rules will be applied in the granting of subsequent full validity passports.

If a person has lost or had their travel documents stolen immediately prior to the lodgement date:

  1. Twice in the five years immediately prior to the lodgement date, the validity of their new travel document will be reduced to five years;
  2. Three or more times in the five years immediately prior to the lodgement date, the validity of their new travel document will be reduced to two years.

 

Updated 11 January 2017