Australian Embassy
Denmark
Norway, Iceland

Consular and notarial services

Consular and Notarial services

 

Notarial fee increase
Notarial fees will increase on 1 January 2017. This is the first increase since 1 January 2000.
http://dfat.gov.au/news/media-releases/Pages/notarial-service-fees-to-increase-from-1-january-2017.aspx

 

Consular assistance

The Australian Embassy provides consular assistance for Australians in Denmark, Norway and Iceland under the Vienna Convention of Consular Relations. The type of assistance the Embassy's consular staff can provide is outlined in the Consular Service Charter and we adhere to DFAT's Privacy policy outlined on the Department of Foreign Affairs and Trade website.

If you require consular assistance, you can contact us via email or by telephone: +45 3529 0109 or +45 70 26 36 76.
When contacting us outside our opening hours, your call will be redirected to our 24/7 Consular Emergency Centre in Canberra.

Emergency contact details:
24-hour emergency assistance for Australian citizens is available from the Consular Emergency Centre in Canberra: +61 2 6261 3305 or 1300 555135 (within Australia). 

Since July 2015, the Canadian Embassy in Reykjavik is able to provide consular assistance to Australians in Iceland in accordance with Australia’s consular sharing agreement with Canada. The Canadian Embassy does not provide passport services for Australians.

Notarial Services

Booking an appointment

If your notarial service requires you to attend an interview, you can book an appointment using our online booking system.
We provide in person notarial services on Tuesday afternoons between 14.00 - 16.00 and Thursday mornings between 10.00 - 12.00.

Fees are listed on our website:  http://denmark.embassy.gov.au/cpgn/fees.html
We do not accept credit cards, and whenever possible, please make a bank transfer no later than 3 banking days prior to the appointment:

Book an appointment with Australian Embassy Copenhagen using SetMore

If you are unable to use the booking system, or if you require an urgent passport appointment, you can contact the Embassy directly.
The full range of notarial services provided by the Department of Foreign Affairs and Trade are listed here: http://smartraveller.gov.au/services/legalising-documents/Pages/overseas.aspx


Providing notarial services by mail

If the notarial service does not require you to appear in person (e.g. certified copies, CNI application, apostille, authentications), you can send the original documents to the Embassy by registered mail or courier. We recommend you use some form of trackable delivery service.

Please include a cover letter, where you write your residential address and what service you need done. We will return your original documents to you along with notarised ones.

Postal address:
Australian Embassy
Dampfaergevej 26
DK-2100 Copenhagen OE
Denmark
att: Notarials

You must transfer the corresponding notarial fees to our Embassy account, including return postage costs.  Make sure you write a message in the transfer box, so we are able to identify your payment.
Overview of bank details, notarial and postage fees.

 

Affidavits (Affirmations or Oaths)

At the Embassy, only a diplomatic officer can assist with the affidavit. It must be done in person, so you must book an appointment.

An Affidavit is a written statement that allows the person making it (the 'deponent') to present evidence in court or other legal proceedings. The person making the affidavit must take an oath (religious), or make an affirmation (non-religious), that the contents of the affidavit are true and correct. Generally, it is an offence to swear or affirm to false information. The consular officer's role is to witness the affidavit and administer the oath/affirmation. The precise form of an affidavit is dictated by the Commonwealth, state or territory legislation under which the affidavit is made or the proceedings in which the evidence contained in it is to be relied on.

An affidavit that has not been drawn up correctly may not be effective. It is your responsibility to provide the document in the correct form and any additional witnessing/administering instructions.

We take no responsibility for the correctness of the form of an affidavit. If you are unclear about the form that the document should take, please seek professional legal advice.
 

Apostilles

The Australian Embassy in Denmark can issue an Apostille on Australian Government documents to be accepted in a country which is a signatory to the Apostille Convention (1961 Hague Convention Abolishing the Requirement for Legalisation of Foreign Public Documents).
Documents being sent to countries not signatories to the convention may be issued with an Authentication.
List of members and non-members of the Apostille Convention.

The standard certificate or report must hold a verifiable signature/seal. Feel free to email us the document in question in advance so we can verify whether we can assist. Such documents can be submitted by mail.

Documents, that cannot be issued with an Apostille:

 - Photocopies of original Australian Government documents cannot be authenticated or apostilled unless they have been notarised as a ‘true copy’ by an Australian Public Notary within Australia.
 - Laminated or damaged documents cannot be accepted for authentication or apostille. You must obtain a replacement from the issuing authority.
 - Certificates of No Impediment to Marriage are issued by the Australian Embassy in Copenhagen by a consular officer and therefore cannot be affixed an Apostille as the Apostille Convention does not apply to documents issued by consular or diplomatic officers.
 - Commemorative certificates are not government documents.


Certified copies

Certifying copies of original documents is one of the most regular notarial services provided. In order for us certify the documents you require, please read the application form/instructions carefully to learn who can act as the certifying officer.

Please confirm whether it is a Consular officer (authorised under the Consular Fees Act 1955) or an Australian Diplomatic officer (authorised under the Oaths Act 1900). If we are authorised to assist, we can certify the copies for you.

You may submit documents to be certified by mail.
You can also come to the Embassy in person. You will need to book an appointment.


Education documents

If you require your Australian education documents verified with an Apostille or via Authentication, detailed information can be found on DFAT's Smartraveller website, describing what documents can be legalised.

There are different requirements in place depending on which education document you need legalised, so please read the website carefully.


Marriage

The Australian Attorney-General's department provides information and relevant application forms for getting married - both in Australia and overseas: https://www.ag.gov.au/FamiliesAndMarriage/Marriage/Pages/Getting-married.aspx 

There are two types of documents which may be relevant when getting married - and you have to ask your marriage celebrant and the local municipality office which one is required.

Single Status certificate (or No Record of Marriage)

This certificate is issued by the Registry of Births, Deaths and Marriages (RBDM) in the applicant's home state in Australia and is only available to Australian citizens or Australian permanent residents. The certificate will provide evidence that you are single. There is a fee involved, but you can apply online. Please note that if you have lived in several countries, you may be requested to provide single status certificates from more countries.

Links to Registries of Births, Deaths and Marriages in Australia

Certificate of No Impediment to Marriage (CNI)

This certificate is issued here at the Australian Embassy in Copenhagen. The certificate states, that provided you have provided a truthful statement on the application (that you do not believe there is any impediment for you to marry), there are no laws prohibiting an Australian national marrying in the country where you want to marry. We conduct no verifying checks in relation to issuing the certificate and this is clearly stated on the certificate as well. The certificate does not state whether the people entering into the marriage are single.

Application: Certificate of No Impediment to Marriage
Fees and bank details

How to submit an application for a CNI
You can submit the application and provide certified copies of documents confirming your current name either in person at the Australian Embassy in Copenhagen, or you can submit by post or email.

Both parties to the marriage must fill in their details and the person lodging the application must have their signature witnessed by one of the authorised witnesses listed on page 3 of the application form. The same person must certify proof of current ID of both parties.
If either person has been married previously, certified copies of divorce or death certificates must be submitted as well.

Authorised officers to witness a signature on a CNI application are listed on page 3 of the application form. 
A Police officer, a Notary Public or an Embassy notarials officer may witness the signature.
Additional fees may apply.

Notice of intended Marriage

If you are getting married in Australia, you may be required to submit a Notice of Intended Marriage form to the marriage celebrant.
A consular officer can witness your signatures on the form, but you must book an appointment.
Find your Australian Marriage Celebrant
Notice of Intended marriage form
 

Selling or buying property in Australia

When engaging in a property transaction in Australia, there are some elements, which you must be aware of and they are outlined in detail on the Smartraveller website: http://smartraveller.gov.au/services/legalising-documents/pages/overseas.aspx#selling-or-buying-land-or-property-in-australia

Consular staff at the Embassy can assist you.  At the time of the interview, you must provide the instructions from your legal representative in Australia - in addition to the original documents you need witnessed or certified.
Your conveyancer can email us those instructions directly, or you can print out the instructions and bring them with you if you have already received them.

You must book an appointment.

 

Witnessing signatures

In order for Embassy officer to witness your signature please read the forms carefully and verify who can be witnessing officer. Embassy Consular or Diplomatic officers are authorised under the Oaths Act 1900, Consular Fees Act 1955 or Statutory Declarations Act of 1959.

If these professions are not listed as authorised officers to witness your signature, you may want to contact the office, which will be receiving your documents and confirm that you are overseas and do not have access to the same range of authorised officers as in Australia.

To have your signature witnessed, you must book an appointment.

Notary publics

In Denmark:  http://www.domstol.dk/SAADANGOERDU/NOTAR/Pages/default.aspx  (in Danish)
In Norway: https://www.domstol.no/no/Andre-arend-i-domstolen/Notarialbekreftelse/
In Iceland: http://www.syslumenn.is/
In Sweden: http://www.lansstyrelsen.se/Sv/Pages/default.aspx 

Disclaimer
Please ensure that documents relating to notarial services you require from the Australian Embassy are presented in the correct form and that you provide the correct instructions for witnessing any signatures on the documents. If you are unsure of the legislative requirements relating to witnessing signatures on a particular document, you should seek independent legal advice. Please note, by witnessing a signature on a document, neither the Australian Government nor the Australian Embassy in Copenhagen, Denmark guarantees the legal effectiveness of the document or the accuracy of its contents.

 

Fees apply for all notarial and legal services. Fees for notarial and legal services are set under Australian legislation.  The consular fees  are reviewed monthly and may be adjusted due to variations in exchange rate to the Australian dollar. Please see our current fees and payment information.

Useful Information

Taxation issues: Australian Tax Office

Driving in Denmark Norway or Iceland: International driving permits, Danish Police Norwegian Public Roads Administration, Iceland Multicultural and Information Centre

Birth, death and marriage certificates: Births, deaths and marriages registries

National Police Checks: Australian Federal Police

Information on benefits, payments and services for former residents: Department of Human Services

Elections (enrolment and information for overseas voters): Australian Electoral Commission

Tourist Refund Scheme: Department of Immigration and Border Protection

Australian Citizenship information: Australian Department of Immigration and Border Protection

 

Updated 23 February 2017